So I went to the computer store at the weekend to buy a new laptop because I spilt water all over my keyboard and it fried the circuit board making the screen look like something from a closed down TV station. My wife was not impressed, however my good mate Poddie (thanks Pods) lent me his laptop so I could continue with my business. It was easy as all I needed to do was connect to the internet and all my work were there.
Thinking about it in the store I thought it’s not all that bad, all my photos, documents, programs and files are all backed up so all I have to do is turn on the new laptop and reload. Having data readily available is great, however if you’re still running paper files (5 reasons to move your records online) and you had a fire in your business how would you cope?
5 ways to minimise the impact of data loss on your business
- Use online programs such as google docs or apple pages or microsoft office online rather than old school Microsoft word which is loaded on the PC
- Store your pictures and videos on the cloud, Google drive or i cloud. If you are nervous about this, then print the pictures out or copy videos to CDs
- Do regular back ups on your PC, there are simple devices out there that automatically back up PC on a routine bases
- Have a print out of your diary for the day ahead with contact telephone numbers of clients
- Keep laptops and electrical equipment away from clumsy people like myself
People have a fear of moving online and one of the funniest questions I get asked is what happens if the internet breaks. My answer is – we will have bigger problems than the internet breaking if it does happen. How would you cope with such an incident? What systems have you in place to help minimise the effect of clumsiness (or a power cut) on your business? To find out how PracticeNav can help minimise the risk email email@example.com or take our Free business audit. Also feel free to share your experience of how backing your data up helped your business.